Privacy Policy

1. Introduction

AI FilmFest (“AI FilmFest”, “we”, “our” or “us”) is committed to protecting your privacy and handling your personal data in a transparent and secure manner.

This Privacy Policy explains how we collect, use, store and protect your personal information when you visit www.aifilmfest.net, contact us, subscribe to updates or interact with any of the services available through our Website.

We process personal data in accordance with applicable privacy legislation, including the European Union General Data Protection Regulation (EU) 2016/679 (“GDPR”) where applicable.

2. Data Controller

The data controller responsible for processing personal data collected through this Website is:

Festival Contact Address

Email: hello@aifilmfest.net

3. Personal Data We Collect

Depending on how you interact with the Website, we may collect the following categories of personal data:

• Name.
• Email address.
• Country or organisation (where voluntarily provided).
• Information contained in messages submitted through our contact forms.
• Technical information such as IP address, browser type, operating system, referring pages and device information.
• Website usage information collected through cookies and similar technologies, subject to your consent where required.

We do not intentionally collect special categories of personal data unless you voluntarily provide such information.

4. How We Collect Your Information

Personal information may be collected when you:

• contact us through the Website;
• request to receive festival updates;
• register your interest in submitting a film;
• request information about voting;
• apply to participate in the logo animation contest;
• enquire about sponsorship or partnership opportunities;
• communicate with us by email;
• browse our Website.

Some technical information is collected automatically through the operation of the Website and the use of cookies.

5. Legal Basis for Processing

Where the GDPR applies, we process your personal data on one or more of the following legal bases:

• Your consent.
• The performance of a contract or steps requested before entering into a contract.
• Compliance with legal obligations.
• Our legitimate interests in operating, improving and protecting AI FilmFest, provided those interests do not override your fundamental rights and freedoms.

Where processing is based on consent, you may withdraw that consent at any time without affecting the lawfulness of processing carried out before withdrawal.

6. How We Use Your Information

We may use your personal information for purposes including:

• responding to enquiries;
• providing information about AI FilmFest;
• sending updates that you have requested;
• managing film submission enquiries;
• managing voting-related communications;
• administering the logo animation initiative;
• responding to partnership requests;
• improving the Website and user experience;
• protecting the security and integrity of the Website;
• complying with applicable legal obligations.

We will not use your personal data for purposes incompatible with those described in this Privacy Policy.

7. Email Communications

If you choose to receive updates from AI FilmFest, your email address may be stored in our communications system for the purpose of sending festival news, announcements, submission dates, voting information and other updates that you have requested.

You may unsubscribe from these communications at any time by following the unsubscribe instructions included in our emails or by contacting us directly.

We do not sell, rent or disclose mailing lists to third parties for their own marketing purposes.

8. International Data Transfers

AI FilmFest is organised by Lamboluna LLC, a company established in the United States. As a result, your personal data may be transferred to and processed in countries outside the European Economic Area (EEA).

Where such transfers take place, we will implement appropriate safeguards in accordance with applicable data protection legislation, including the GDPR where applicable, to ensure that your personal data remains adequately protected.

Where required, we rely on recognised legal mechanisms such as the European Commission’s Standard Contractual Clauses or other lawful transfer mechanisms.

9. Data Retention

We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, accounting and reporting requirements.

The retention period depends on the nature of the information and the purpose for which it was collected. Once personal data is no longer required, it will be securely deleted or anonymised.

Email addresses collected for festival communications will be retained until you unsubscribe or request their deletion, unless a longer retention period is required by law.

10. Sharing Your Personal Data

We do not sell, rent or trade your personal information.

We may share personal data only where necessary with carefully selected service providers who assist us in operating AI FilmFest and this Website. These providers may include website hosting companies, email communication platforms, technical support providers, analytics providers and other trusted partners.

All third-party service providers are required to process personal data only on our behalf and in accordance with applicable data protection legislation.

11. Security of Your Information

We implement appropriate technical and organisational measures designed to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.

However, no method of transmission over the Internet or electronic storage can be guaranteed to be completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.

12. Your Rights

Where the GDPR or other applicable privacy legislation applies, you may have the right to:

• request access to your personal data;
• request correction of inaccurate or incomplete personal information;
• request deletion of your personal data;
• request restriction of processing;
• object to certain processing activities;
• request data portability where applicable;
• withdraw your consent at any time where processing is based on consent;
• lodge a complaint with the competent data protection authority.

To exercise any of these rights, please contact us using the details provided below.

13. Children’s Privacy

This Website is not directed towards children under the age of 16.

We do not knowingly collect personal information from children. If we become aware that personal data relating to a child has been collected without appropriate consent where required, we will take reasonable steps to delete such information.

14. Third-Party Websites

This Website may contain links to external websites operated by third parties.

We are not responsible for the privacy practices or content of those websites. Users are encouraged to review the privacy policies of any third-party websites they visit.

15. Changes to this Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in legal requirements, our services or our data processing practices.

The latest version will always be published on this page and will become effective immediately upon publication unless otherwise stated.

We encourage users to review this Privacy Policy periodically.

16. Contact Us

If you have any questions regarding this Privacy Policy or wish to exercise your privacy rights, please contact us.

Email: hello@aifilmfest.net