1. Introduction
AI FilmFest ("AI FilmFest", "we", "our" or "us") is committed to protecting your privacy and handling your personal data in a transparent and secure manner. This Privacy Policy explains how we collect, use, store and protect your personal information when you visit www.aifilmfest.net, contact us, subscribe to updates or interact with any of the services available through our Website. We process personal data in accordance with applicable privacy legislation, including the European Union General Data Protection Regulation (EU) 2016/679 ("GDPR") where applicable.2. Data Controller
The data controller responsible for processing personal data collected through this Website is: Lamboluna LLC Operating through its division Bitfilm 3833 Powerline Road, Suite 101 Fort Lauderdale, Florida 33309 United States Festival Contact Address AI FilmFest Polo Digital Málaga Avenida Sor Teresa Prat, 15 29003 Málaga Spain Email: hello@aifilmfest.net3. Personal Data We Collect
Depending on how you interact with the Website, we may collect the following categories of personal data:- Name.
- Email address.
- Country or organisation (where voluntarily provided).
- Information contained in messages submitted through our contact forms.
- Technical information such as IP address, browser type, operating system, referring pages and device information.
- Website usage information collected through cookies and similar technologies, subject to your consent where required.
4. How We Collect Your Information
Personal information may be collected when you:- contact us through the Website;
- request to receive festival updates;
- register your interest in submitting a film;
- request information about voting;
- apply to participate in the logo animation contest;
- enquire about sponsorship or partnership opportunities;
- communicate with us by email;
- browse our Website.
5. Legal Basis for Processing
Where the GDPR applies, we process your personal data on one or more of the following legal bases:- Your consent.
- The performance of a contract or steps requested before entering into a contract.
- Compliance with legal obligations.
- Our legitimate interests in operating, improving and protecting AI FilmFest, provided those interests do not override your fundamental rights and freedoms.
6. How We Use Your Information
We may use your personal information for purposes including:- responding to enquiries;
- providing information about AI FilmFest;
- sending updates that you have requested;
- managing film submission enquiries;
- managing voting-related communications;
- administering the logo animation initiative;
- responding to partnership requests;
- improving the Website and user experience;
- protecting the security and integrity of the Website;
- complying with applicable legal obligations.
7. Email Communications
If you choose to receive updates from AI FilmFest, your email address may be stored in our communications system for the purpose of sending festival news, announcements, submission dates, voting information and other updates that you have requested. You may unsubscribe from these communications at any time by following the unsubscribe instructions included in our emails or by contacting us directly. We do not sell, rent or disclose mailing lists to third parties for their own marketing purposes.8. International Data Transfers
AI FilmFest is organised by Lamboluna LLC, a company established in the United States. As a result, your personal data may be transferred to and processed in countries outside the European Economic Area (EEA). Where such transfers take place, we will implement appropriate safeguards in accordance with applicable data protection legislation, including the GDPR where applicable, to ensure that your personal data remains adequately protected. Where required, we rely on recognised legal mechanisms such as the European Commission's Standard Contractual Clauses or other lawful transfer mechanisms.9. Data Retention
We retain personal data only for as long as necessary to fulfil the purposes for which it was collected, including satisfying legal, accounting and reporting requirements. The retention period depends on the nature of the information and the purpose for which it was collected. Once personal data is no longer required, it will be securely deleted or anonymised. Email addresses collected for festival communications will be retained until you unsubscribe or request their deletion, unless a longer retention period is required by law.10. Sharing Your Personal Data
We do not sell, rent or trade your personal information. We may share personal data only where necessary with carefully selected service providers who assist us in operating AI FilmFest and this Website. These providers may include website hosting companies, email communication platforms, technical support providers, analytics providers and other trusted partners. All third-party service providers are required to process personal data only on our behalf and in accordance with applicable data protection legislation.11. Security of Your Information
We implement appropriate technical and organisational measures designed to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. However, no method of transmission over the Internet or electronic storage can be guaranteed to be completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.12. Your Rights
Where the GDPR or other applicable privacy legislation applies, you may have the right to:- request access to your personal data;
- request correction of inaccurate or incomplete personal information;
- request deletion of your personal data;
- request restriction of processing;
- object to certain processing activities;
- request data portability where applicable;
- withdraw your consent at any time where processing is based on consent;
- lodge a complaint with the competent data protection authority.